QMS and Audit Management Software for Automobile Companies
HostShop develops centralized QMS and audit management software for automobile, auto-component and manufacturing companies that need ISO 9001, IATF 16949, CSR, statutory, regulatory and internal SOP compliance in one web-based platform.
Standardize quality documents, audits, NC, CAPA and closure across plants
The software brings document control and audit lifecycle management together. Teams can manage level-wise QMS documents, initiate document change requests, plan audits, execute checklists, record observations, raise non-conformances, assign CAPA, verify actions and generate reports.
- Multi-plant and multi-location access with role-based visibility.
- Document control for Quality Manual, procedures, work instructions and formats.
- Digital audit lifecycle from planning to execution, closure and dashboard analytics.
- NC, RCA, CAPA, evidence validation, escalation and closure reminders.
Level-wise DMS and DCN workflow for controlled documents
Quality teams can control released documents, approval history, validity, acknowledgment and distribution from a single system.
Level-Wise Documents
Manage Level 1 Quality Manual, Level 2 Procedures, Level 3 Work Instructions and Level 4 Formats with latest version visibility.
Version and Validity
Maintain revision history, validity start and end dates, automatic obsolescence and review frequency alerts.
DCR / DCN Workflow
Initiate new document requests, change requests and deletion requests with automatic routing, status tracking and reminders.
Electronic Approval
Use a 2-level approval matrix with time-bound approvals, escalation logic and complete approval history audit trail.
Controlled Distribution
Track PDF view access, controlled format download, download date, username, location and user acknowledgment.
Access Control
Provide view, download and editable access according to roles, permissions and document level.
Plan, execute, record, correct, verify and close audits digitally
The audit module supports internal system audits, process audits, product audits, supplier audits and third-party audits. Auditors can work through checklist-based execution, capture observations, attach evidence and move findings into NC and CAPA workflows.
- Annual, monthly and ad-hoc audit plan creation.
- Auditor and auditee assignment with email, SMS or WhatsApp notification options.
- Web and mobile audit execution with observation entry, photo and document attachments.
- Audit closure with evidence validation, authority approval and report generation.
Masters for plants, audits, departments, auditors and checklists
Strong masters keep the process standardized across plants while still allowing department-wise and audit-type-wise control.
Convert observations into controlled corrective and preventive action
Non-conformances can be captured with severity, category, root cause and evidence. CAPA can then be assigned to responsible users with target dates, escalation rules, multi-level approval and closure verification.
Record NC
Capture minor, major or critical NC with process, product or system categorization.
RCA
Enter root cause analysis and link evidence, photos, documents and audit checklist reference.
Assign CAPA
Assign corrective and preventive action with responsible users, target dates and reminders.
Verify Closure
Validate action effectiveness, approve closure and include the status in audit reports.
Real-time visibility for QMS, audits, documents, NC and CAPA
Dashboards can be filtered by business vertical, business group, plant, date range, audit type and document type. Management can see open, in-progress, closed and delayed items without waiting for manual reports.
- Total documents, open requests, in-progress requests, closed requests and delayed requests.
- Open, closed and overdue audits with NC trends and department-wise performance.
- Approval aging report, obsolete document report, review due report and plant-wise compliance report.
- Auto PDF audit reports, Excel exports and custom filters for plant, audit type and date.
User, role and SSO access
The system can support secure login, SSO integration and role-based access for enterprise teams.
- Super Admin, Corporate Admin, Plant Admin, Auditor, Auditee, Reviewer and Approver roles.
- Plant-level restrictions, department-wise visibility and audit-specific permissions.
- Manual user creation, active/inactive control and password policies for non-SSO users.
- SSO support through corporate identity systems such as Azure AD, LDAP, OAuth 2.0 or SAML.
Technology and integrations
The application can be deployed as a responsive web and mobile-compatible system with API-ready architecture.
- Responsive web interface with mobile-compatible or PWA option.
- Secure PHP framework backend with MariaDB or MySQL database.
- REST API layer for future integration requirements.
- Activity logs for access, update, delete and workflow changes.
Paperless audits, faster reporting and stronger compliance tracking
QMS and Audit Management Software helps reduce manual effort, printing cost, approval cycle time and audit preparation time. It improves traceability, standardization, real-time visibility, follow-up discipline and continuous improvement across quality teams.
Need QMS and Audit Management Software for your company?
HostShop can customize the platform according to your plants, document levels, approval matrix, audit types, NC/CAPA process, dashboards, reports, SSO and integration requirements.