Conference Management Software for Organizations, Societies and Associations
HostShop conference management software is a complete platform for member registration, membership fee collection, conference registration, payment gateway integration, certificates, receipts, mobile app, scientific program, sponsors, CME submissions and society administration.
Complete admin dashboard for conferences and membership operations
The admin area gives the organization full control over members, conferences, payments, masters, content, notices, certificates and reporting. Every conference can be activated, deactivated, updated and managed from one secure backend.
Members
Registration, directory, subscription, payment updates and profile records.
Conference
Conference master, registration, invitees, preferences and active dates.
Powerful master setup for every conference workflow
The system includes detailed masters so the admin team can configure conferences, pricing, approvals, currency, membership fees, activities and organization-specific data without changing the source code.
Members, conferences, payment status and automated receipts
From member registration to conference payment confirmation, the system keeps the organization, admin users and members updated with clear status tracking and automated document generation.
Member Registration
Capture member profiles, professional details, designation, membership category, subscription status and annual membership payment data.
Conference Registration
Manage conference forms, delegate categories, accompanying persons, preferences, excursion, gala dinner and invitee registration.
Payment Gateway
Integrate online payments, track pending and successful payments, update manual payments and maintain transaction history.
PDF Receipt Automation
After payment, receipts can be generated and sent automatically in PDF format for membership and conference registration.
Certificate Details
Manage conference certificate details, delegate certificate data, CME certificates and participation records.
Activation Controls
Activate or deactivate conferences for selected dates, update conference details, manage status and control visibility.
Manage society content, committees and member information
The platform can include full organization or society content management, so the website, members area and admin panel stay connected.
- Constitution and bylaws, aims and status, history of the organization and society profile.
- Past elected executive members, emeritus members and members directory.
- Membership committee, education committee, basic course, research committee, awards committee and website committee.
- Notice board, research updates, image bank, case of the month and admin user creation.
Admin reporting and logs
Admin users can review payment status, conference registration status, members payment update, non-member invitee list, certificate details, conference preferences and log details.
Member dashboard and conference mobile app
Members can log in to view their dashboard, membership payment status, conference payment status, registration details, notice board and directory. The conference mobile app extends the system to delegates and attendees during the event.
- Members area with payment status for membership and conference registration.
- Members directory, notices, image upload, case upload and member profile details.
- Mobile app with sponsors, program details, scientific program, posters and event updates.
- CME form submission with automation and support for certificates or acknowledgements.
One software for admin, members, delegates and event teams
HostShop conference management software is suitable for medical societies, professional associations, trusts, educational bodies, research organizations and event-driven membership organizations.
Admin Team
Masters, registrations, approvals, payments, logs, reports and content management.
Members
Member area, profile, directory, notices, payment status and receipts.
Conference
Conference registration, scientific program, posters, sponsors and CME workflows.
Mobile App
Delegate-friendly app for program details, sponsors, notices, forms and updates.
Need conference management software for your society or organization?
HostShop can customize the platform according to your conference workflow, membership rules, fee structure, payment gateway, certificate format and mobile app requirements.